New Nomination Process and Deadline for R8 Young Professionals Awards 2016


In an effort to make the awards nomination process in Region 8 more consistent, this year the Region 8 Young Professionals Awards (Region 8 Outstanding Young Professionals Affinity Group Award and Region 8 Young Professionals Exceptional Volunteer Award) have been migrated to the online FluidReview platform, which can be reached via the following link: http://ieee-r8.fluidreview.com/.
Additionally, all awards in the Region have the same nomination deadline. Therefor, the nomination process for the R8 Young Professionals Awards this year is between 30 January and 15 February, and all nominations submitted before or after these dates will not be taken into consideration. We very strongly encourage you to familiarize yourself with the FluidReview platform before the nomination period starts, since you can create an account and access it at any time, so you are ready to fill in the forms and submit the nomination in time. We also advise you to start preparing the required nomination materials as soon as possible, since it usually takes longer than expected. Do not wait until 30 January to start gathering the supporting letters!
There have been some changes in the eligibility criteria as well, namely in order to be considered for the Region 8 Outstanding Young Professionals Award you do not have to submit the annual report to the R8 YP team. Instead vTools activity reports will be required, so make sure all your activities are reported properly to vTools before the nominations deadline. The full eligibility criteria and required documents for the nominations are described below. PLEASE NOTE THAT NO NOMINATIONS WILL BE ACCEPTED VIA EMAIL! All nominations must be submitted through the FluidReview platform.

Region 8 Outstanding Young Professionals Affinity Group Award

(nominations opened on FluidReview between 30 January and 15 February)

  • Description:

To recognize Young Professionals Affinity Groups (YP AG) within Region 8 for their efforts, successes and achievements in carrying out the mission of IEEE YP and the aims of IEEE in Region 8 within their Section during the calendar year of 2015. Recognition will be given to the YP AG that displayed the most successful maintenance of ongoing efforts, as well as the development and implementation of new programs. These activities shall leave an important imprint on the Section and on Region 8. The winning AG will receive a certificate providing the citation for the award and a cash prize of $400 granted by the R8 YP Subcommittee to the corresponding YP AG.

  • Eligibility criteria:
    • The Young Professionals AG must have at least 20 YP members;
    • All activities from 2015 must be submitted correctly to vTools activities reporting before the nomination deadline (15 February);
    • The Young Professionals AG must not have received another IEEE award in the past 12 months;
    • The $400 prize must be used to support local Young Professionals activities;
    • Affinity Groups which have been awarded the Outstanding Young Professionals Affinity Group award in the past 5 years are not eligible to participate (Nigeria, Croatia, Egypt, Finland, UAE).
  • Nomination process:

Proposals for nominations of candidate YP AGs for this award will be made by the Section and supported by 1 letter of endorsement by the Section Chair or another member of the Section’s Executive Committee. Alternatively, a YP Chair can also nominate a YP AG, provided that his/her nomination is endorsed by at least 1 other YP member and preferably also by a member of the Executive Committee of the Section. The documents needed to create a nomination are:

  • Nomination letter from Section Chair or another member of the Section’s Executive Committee OR nomination letter from the YP AG chair and another YP AG member and a member of the Section’s Executive Committee; [REQUIRED]
  • Motivation letter from YP AG chair; [REQUIRED]
  • link to YP AG website or Facebook page, or other online platform; [Strongly recommended]
  • Photo report, videos, and other supporting materials to demonstrate the activities and initiatives of the YP AG during 2015 [REQUIRED if no link to website or online platform is provided; it can be submitted as optional extra material even if link to website/online platform is provided]

 

Region 8 Young Professionals Exceptional Volunteer Award

(nominations opened on FluidReview between 30 January and 15 February)

  • Description:

To recognize a volunteer within Region 8 for his/her dedication towards the mission of IEEE Young Professionals. The recognition will be given to a devoted Young Professional member that presents the most successful maintenance of ongoing efforts, leadership skills, and remarkable development and implementation of new ideas and programs within the last year. These activities shall have an important impact on the Section and on Region 8 Young Professional community, and other IEEE members. The winner will receive an award and diploma providing the citation for the award granted by the Region 8 Young Professionals Subcommittee.

  • Eligibility criteria:
    • The volunteer must not have received another IEEE award in the past 12 months;
    • The candidate’s Affinity Group must not have been awarded with the Region 8 Outstanding Young Professionals Affinity Group Award in the past 12 months;
    • You can not nominate a volunteer for the Region 8 Young Professionals Exceptional Volunteer Award if the Affinity Group they belong to is nominated for the Region 8 Outstanding Young Professionals Affinity Group Award in the same year;
    • The volunteer must be a Young Professional member of an active Young Professionals Affinity Group in good standing, which has submitted all activity reports to vTools;
    • Members of Region 8 Young Professionals Subcommittee are not eligible to be nominated;
    • Self nominations are not allowed.
  • Nomination process:
    • endorsement letter from Section Chair or other member of the Section’s Executive Committee or the YP AG chair ;
    • letter containing short summary of the nominee’s efforts and accomplishments, their impact and results in improving the IEEE and YP community in their YP AG and Section.

 

If you have any questions or need help with the nomination profess or reaching your Section’s chair or Executive Committee members, please contact us at r8yp@ieee.org! We are very happy to help in any way we can. We look forward to all your submissions!